Policies & Codes

Privacy Policy for Rhema Wide Bay

Please be advised that Rhema Wide Bay asks that individuals are careful when making a donation, to double check the amount entered before submitting the form. For any payment discrepancies, please contact our office on –

• Phone: (07) 4124 2024
• Mobile: 0480424356

Rhema Wide Bay will examine all requests for a refund, however as a not-for-profit charity, please be aware that we are under no obligation to give refunds for change of mind.

Rules of the association

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 1

ASSOCIATIONS INCORPORATION ACT 1981 ASSOCIATION NOT FOR GAIN WIDE BAY CHRISTIAN BROADCASTERS ASSOCIATION INC. RULES OF THE ASSOCIATION

Interpretation:

In these Rules:-

• “the Act” means the Associations Incorporation Act 1981 of the State of Queensland;
• “member” means any person whose membership has been accepted under these Rules, and whose membership is fully financial under these Rules;
• Expressions referring to writing shall, unless the contrary intention appears, be construed as including references to printing, lithography, photography and other modes of representing or reproducing words in a visible form;
• Where a pronoun appears in these Rules which is ordinarily taken or understood to apply specifically to one particular gender, it may, unless otherwise indicated and expressed, be taken to refer to either gender;

Words of expression contained in these Rules shall be interpreted in accordance with the provisions of the Act as in force at the date on which these Rules become binding on the Association.

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 2

1) Name

The name of the Association is “Wide Bay Christian Broadcasters Association Inc” (hereinafter referred as “the Association”).

2) Objects

The principal object of this Association is to promote the cultural development of the Christian community. This will involve but not be limited by

• a) the presentation of program material of a Christian nature sought by listeners sourced from local, Australian, and overseas productions, being music, news, information, drama, educational items and entertainment;
• b) the training of volunteer staff as announcers, presenters, programmers, producers and support staff in radio broadcasting;
• c) the participation by the Christian community in the management and operation of the station, including programming, production, technical services and associated activities;
• d) promotion of local and other Australian composers, artists, performers and authors in the fields of music, drama and literature;
• e) the gathering and reporting of news items from local, national and international sources;
• f) a code of conduct on and off air, and limiting all material broadcast by the radio station to that which is wholly in keeping with the Statement of Faith appended to the First

Schedule of these Rules.

3) Powers

Solely for the purpose of carrying out the aforesaid objects and not otherwise the Association shall have the power

• a) to take over the funds and other assets and liabilities of the present unincorporated association known as Wide Bay Christian Broadcasters.
• b) to subscribe to, become a member of, and co-operate with any other association, club or organisation, whether incorporated or not, whose objects are altogether or in part similar to those of the Association, PROVIDED that the Association shall not subscribe to or support with its funds any club, association or organisation which does not prohibit the distribution of its income and property among its members to an extent at least as great as that imposed upon the Association under or by virtue of rule 28 (10);

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 3

• c) in furtherance of the objects of the Association to buy, sell, and deal in all kinds of articles, commodities and provisions, both liquid and solid, for the members of the Association or persons frequenting the Association’s premises;
• d) to purchase, take on lease or in exchange, hire, and otherwise acquire any lands, buildings, easements or property, real and personal, and any rights or privileges which may be requisite for the purpose of, or capable of being conveniently used in connection with, any of the objects of the Association PROVIDED that in case the Association shall take or hold any property which may be subject to any trusts, the Association shall only deal with the same in such manner as is allowed by law having regard to such trusts;
• e) To enter into any arrangements with any Government or Authority that are incidental or conducive to the attainment of the objects and the exercise of the powers of the Association; to obtain from any such Government or Authority any rights, privileges and concessions which the Association may think it desirable to obtain; and to carry out, exercise and comply with any such arrangements, rights, privileges and concessions;
• f) To appoint, employ, remove or suspend such managers, clerks, secretaries, servants, workmen and other persons as may be necessary or convenient for the purposes of the Association;
• g) To remunerate any person or body corporate for services rendered, or to be rendered, and whether by way of brokerage or otherwise in placing or assisting to place or guaranteeing the placing of any unsecured notes, debentures or other securities of the Association, or in or about the association or promotion of the Association or in the furtherance of its objects;
• h) To construct, improve, maintain, develop, work, manage, carry out, alter or control any houses, buildings, grounds, works or conveniences which may seem calculated directly or indirectly to advance the Association’s interests, and to contribute to, subsidise, or otherwise assist and take part in, the construction, improvement, maintenance, development, working, management, carrying out alteration or control thereof;
• i) To invest and deal with the money of the Association not immediately required in such manner as may from time to time be thought fit, subject where applicable to Regulation 32(14) of the Collections Regulations 1975.
• j) To take, or otherwise acquire, and hold shares, debentures or other securities of any company or body corporate;
• k) In furtherance of the objects of the Association to lend and advance money or give credit to any person or body corporate; to give guarantees or indemnities for the payment of money or the performance of contracts or obligations by any person or body corporate, and otherwise to assist any person or body corporate;

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 4

• l) To borrow or raise money either alone or jointly with any other person or legal entity in such manner as may be thought proper, and whether upon fluctuating advance account or overdraft or otherwise to represent or secure any moneys and further advances borrowed alone or with others as aforesaid by notes secured or unsecured, debentures or debenture stock perpetual or otherwise, or by mortgage, charge, lien or other security upon the whole or any part of the Association’s property or assets present or future, and to purchase, redeem or pay-off any such securities;
• m) To draw, make, accept, endorse, discount, execute and issue promissory notes, bills of exchange, bills of lading and other negotiable or transferable instruments;
• n) In furtherance of the objects of the Association to sell, improve, manage, develop, exchange, lease, dispose of, turn to account or otherwise deal with all or any part of the property and rights of the Association;
• o) To take or hold mortgages, liens or charges, to secure payment of the purchase price, or unpaid balance of the purchase price, of any part of the Association’s property of whatsoever kind sold by the Association or any money due to the Association from purchasers and others;
• p) To take any gift or property whether subject to any special trust or not, for any one or more of the objects of the Association, but subject always to the proviso in sub-rule (4);
• q) To take such steps by personal or written appeals, public meetings or otherwise, as may from time to time be deemed expedient for the purpose of procuring contributions to the funds of the Association, in the form of donations, annual subscriptions or otherwise;
• r) To print and publish any newspapers, periodicals, books or leaflets that the Association may think desirable for the promotion of its objects;
• s) In furtherance of the objects of the Association to amalgamate with or franchise under any one or more incorporated associations having objects altogether or in part similar to those of the Association and which shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as that imposed upon the Association under or by virtue of rule 28 (10);
• t) In furtherance of the objects of the Association to purchase or otherwise acquire and undertake all or any part of the property, assets, liabilities and engagements of any one or more of the incorporated associations with which the Association is authorised to amalgamate;

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 5

• u) In furtherance of the objects of the Association to transfer all or any part of the property, assets, liabilities and engagements of the Association to any one or more of the incorporated associations with which the Association is authorised to amalgamate;
• v) To make donations for patriotic, charitable or community purposes;
• w) To transact any lawful business in aid of the Commonwealth of Australia in the prosecution of any war in which the Commonwealth of Australia is engaged;
• x) To do all such other things as are incidental or conducive to the attainment of the objects and the exercise of the powers of the Association.

4) Classes of Members

• a) The membership of the Association shall consist of Ordinary Members and Life Members.
• b) Subject to the provisions of Rule 5, Life Membership shall be open to any member so approved by the members at any general meeting. Life Members shall be excused from payment of membership fees.
• c) The number of members in each Class shall be unlimited.

5) Membership

• a) Every person who at the date of incorporation of the Association was a member of the unincorporated association and who on or before the day of incorporation agrees in writing to become a member of the Association shall be admitted by the Management Committee to the same class of membership of the Association as that member held in the unincorporated association, and shall not be required to pay any further subscription until the next due date for payment of that subscription.
• b) Every applicant for any class of membership of the association (other than the members of the unincorporated association referred to in sub-rule (1) shall apply for membership of the association as provided in sub-rule(3).
• c) The application for membership shall be made in writing and signed by the applicant and shall be in such form as the Management Committee from time to time prescribes. The applicant must indicate that he or she has read and agrees with the Statement of Faith added to these Rules of the Association. Wide Bay Christian Broadcasters Association Incorporated

Rhema FM 105.1 Wide Bay Rules of the Association October 2017

Page 6

6) Membership Fees

• a) The membership fees shall be such sum as the members shall from time to time at any general meeting so determine.
• b) Membership fees shall be payable at a date chosen by the Management Committee.
• c) A financial member at any material time shall be a member who is not then indebted to the Association in respect of annual subscription or levy or other payment whatsoever.
• d) Only those members who are financial members at the time shall be entitled, subject to the lawful procedure of the meeting, to speak or vote upon any motion at any general meeting of the Association.

7) Admission and rejection of membership applications

• a) At the next meeting of the Management Committee after the receipt of any application and the fee applicable for any class of membership, such application shall be considered by the management committee, who shall thereupon determine upon the admission or rejection of the applicant. An application may only be rejected if there are reasonable grounds to believe that the applicant:
  • (1) has been found guilty of an indictable offence; or
  • (2) is of unsound mind or has been or is likely to be dealt with in any way under the law relating to mental health, alcoholism, or drugs of addiction; or
  • (3) would not abide by these rules or the Memorandum of Association.
  • (4) belongs to any organization which, in the opinion of the Management Committee is incompatible with the Statement of Faith laid down in these Rules.
• b) Any applicant who receives a majority of the votes of the members of the Management Committee present at the meeting at which such application is being considered shall be accepted as a member to the class of membership applied for.
• c) Upon the acceptance or rejection of an application for any class of membership the secretary shall forthwith give the applicant notice in writing of such acceptance or rejection. In the case of rejection, the notice shall include the grounds upon which the rejection was based.

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay Rules of the Association October 2017

Page 7

8) Termination of Membership

• a) A member may resign from the Association at any time by giving notice in writing to the secretary. Such resignation shall take effect at the time such notice is received by the Secretary, unless a later date is specified in the notice, when it shall take effect on that later date.
• b) If a member-
  • (1) is convicted of an indictable offence; or
  • (2) fails to comply with any of the provisions of the Rules; or
  • (3) has membership dues in arrears for a period of two months or more; or
  • (4) conducts himself in a manner injurious or prejudicial to the character or interests of the Association; The Management Committee shall consider whether his membership shall be terminated. If a person’s membership is terminated as per item (iii) and he or she wishes subsequently to regain membership, they will be treated as a fresh membership application and must submit their application to the Management Committee as per Rule 5.
• c The member concerned shall be given a full and fair opportunity of presenting his case and if the Management Committee resolves to terminate his membership, it shall instruct the Secretary to advise the member in writing of the resolution of the committee and the grounds on which it is based.

9) Appeal against rejection or termination of membership

• a) A person whose application for membership has been rejected or whose membership has been terminated may within one month of receiving written notification thereof, lodge with the Secretary written notice of his intention to appeal against the decision of the Management Committee.
• b) Upon receipt of a notification of intention to appeal against rejection or termination of membership the Secretary shall convene, within one month of the date of receipt by him of such notice, a general meeting of the Association to determine the appeal. At any such meeting the applicant shall be given the opportunity to fully present his case, and the Management Committee or those members thereof who rejected the application for membership or terminated the membership subsequently shall have the opportunity of presenting its or their case. The appeal shall be determined by the vote of the members present at such meeting.

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 8

• c) Where a person whose application is rejected does not appeal against the decision of the Management Committee within the time prescribed by these Rules, or so appeals and the appeal is unsuccessful, the Secretary shall forthwith refund the amount of any fee paid.

10) Register of Members

• a) The Management Committee shall cause a Register to be kept in which shall be entered the names and residential addresses of all persons admitted to
• b) membership of the Association, and the dates of their admission.
• c) The Register shall also be entered with information on deaths, resignations, terminations and reinstatements of membership, and any particulars as the Management Committee or the members at any general meeting may require from time to time.
• d) a list of current members’ names shall be maintained in the Office, and members are entitled to have access to this list.

11) Membership of the Management Committee

• a) The Management Committee of the Association shall consist of a President, Vice President, Secretary, Treasurer, all of whom shall be members of the Association, and such number of other members as the members of the Association shall at any general meeting decide to elect or appoint, PROVIDED that no more than two (2) members of any one denomination may serve at the same time, and PROVIDED FURTHER that no more than one immediate member of any family may serve at one time.
• b) At the Annual General Meeting of the Association, all of the members of the Management Committee for the time being shall retire from office, but shall be eligible upon nomination for re-election.
• c) The election of officers and other members of the Management Committee of the Association shall take place in the following manner:-
  • (1) Any two members of the Association shall be at liberty to nominate any other member to serve as an officer or other member of the Management Committee;
  • (2) The nomination, which shall be in writing and signed by the member and his proposer and seconder, shall be lodged with the Secretary at least fourteen days before the annual general meeting at which the election is to take place;
  • (3) A list of the candidates’ names in alphabetical order, with the proposers’ and seconders’ names, shall be mailed to all known members of the Association, at least seven days prior to the date of the Annual General Meeting;

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay Rules of the Association October 2017

Page 9

• (4) Balloting lists shall be prepared (if necessary) containing the names of the candidates only in alphabetical order, and each member present at the Annual General Meeting shall be entitled to vote for any number of such candidates not exceeding the number of vacancies;
• (5) Should, at the commencement of such meeting, there be an insufficient number of candidates nominated, nominations may be taken from the floor of the meeting.

12) Resignation or Removal from Office of Management Committee Members

• a) Any member of the Management Committee may resign from membership of that Committee at any time by giving notice in writing to the Secretary, and such resignation shall take effect at the time such notice is received by the Secretary, unless a later date is specified in the notice, when it shall take effect on that later date;
• b) any member may be removed from office at a general meeting of the Association, where that member shall be given the opportunity to fully present his case. The question of removal shall be determined by the vote of the members present at such a general meeting.

13) Vacancies on the Management Committee

• a) The Management Committee shall have power at any time to appoint any member of the Association to fill any casual vacancy on the Management Committee until the next Annual General Meeting.
• b) The continuing members of the Management Committee may act notwithstanding any casual vacancy in the Management Committee, but if and so long as their number is reduced below the number fixed by or pursuant to these Rules as the necessary quorum of the Management Committee, the continuing member or members may act for the purpose of increasing the number of members of the executive to that number or of summoning a general meeting of the Association, but for no other purpose.

14) Functions of the Management Committee

• a) Except as otherwise provided by these Rules, and subject to resolutions of the members of the Association carried at any general meeting, the Management Committee-
  • (1) shall have the general control and management of the administration of the affairs, property and funds of the Association; and
  • (2) shall have authority to interpret the meaning of these Rules and any matter relating to the Association on which these Rules are silent.

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 10

• b) The Management Committee may exercise all the powers of the Association-
  • (1) to borrow, or raise, or secure the payment of money in such manner as the members of the Association may think fit, and secure the same or the payment or performance of any debt, liability, contract, guarantee or other engagement incurred or to be entered into by the Association in any way and in particular by the issue of debentures, perpetual or otherwise, charged upon all or any of the Association’s property, both present and future, and to purchase, redeem or pay off any such securities, PROVIDED that the authority of the Management Committee to enter into financial obligation on behalf of the Association without reference to the members at a general meeting shall be limited to a figure agreed upon by members at a general meeting;
  • (2) to borrow money from members at a rate of interest not exceeding interest at the rate for the time being charged by bankers in Brisbane for overdrawn accounts on money lent, whether the term of the loan be short or long, and to mortgage or charge its property or any part thereof and to issue debentures and other securities, whether outright or as security for any debt, liability or obligation of association, and to provide and pay off any such securities; and
  • (3) to invest in such manner as the members of the Association may from time to time determine.

15) Meetings of the Management Committee

• a) The Management Committee shall meet at least once every calendar month to exercise its functions.
• b) A special meeting of the Management Committee shall be convened by the Secretary on the requisition in writing signed by not less than one-third of the members of the Management Committee, which requisition shall clearly state the reasons why such special meeting is being convened and the nature of the business to be transacted thereat.
• c) At every meeting of the Management Committee a simple majority of a number equal to the number of members elected and/or appointed to the Management Committee as at the close of the last general meeting of the Association shall constitute a quorum.
• d) Subject as previously provided in this rule the Management Committee may meet together and regulate its proceedings as it thinks fit, PROVIDED that questions arising at any meeting of the executive shall be decided by a majority of votes and, in the case of equality of votes, the question shall be deemed to be decided in the negative.

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 11

• e) A member of the Management Committee shall not vote in respect of any contract or proposed contract with the Association in which he is interested, or any matter arising thereout, and if he does so vote his vote shall not be counted.
• f) Not less than fourteen days notice shall be given by the Secretary to members of the Management Committee of any special meeting of the Management Committee, such notice to clearly state the nature of the business to be discussed thereat.
• g) The President shall preside as Chairman at every meeting of the Management Committee, or if there is no President, or if at any meeting he is not present within ten minutes after the time appointed for holding the meeting, the Vice-President shall be Chairman, or if the Vice-President is not present at the meeting then the members may choose one of their number to be Chairman of the meeting.
• h) If within half an hour from the time appointed for the commencement of a Management Committee meeting a quorum is not present, the meeting, if convened upon the requisition of members of the Committee, shall lapse. In any other case it shall stand adjourned to the same day in the next week at the same time and place, or to such other day and at such other time and place as the Committee may determine, and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the meeting shall lapse.

16) Sub-Committees

• a) The Management Committee may delegate any of its powers to a sub-committee consisting of such members of the Association as the Committee thinks fit. Any sub committee so formed shall, in the exercise of the powers so delegated, conform to any regulations that may be imposed on it by the Management Committee.
• b) A sub-committee may elect a Chairman of its meetings. If no such Chairman is elected, or if at any meeting the Chairman is not present within ten minutes after the time appointed for holding the meeting, the members present may choose one of their number to be Chairman of the meeting.
• c) A sub-committee may meet and adjourn as it thinks proper. Questions arising at any meeting shall be determined by a majority of votes of the members present and, in the case of an equality of votes, the Chairman shall have a second or casting vote.

17) Valid Committee Actions

All acts done by any meeting of the Management Committee, or of a sub-committee, or by any person acting as a member of the Committee, shall, notwithstanding that it is afterwards discovered that there was some defect in the appointment of any such member of the Committee or person acting as aforesaid, or that the members of the Committee or Wide Bay Christian Broadcasters Association Incorporated

Rhema FM 105.1 Wide Bay Rules of the Association October 2017

Page 12

any of them were disqualified, be as valid as if every such person had been duly appointed and was qualified to be a member of the Management Committee.

18) Written Resolutions

A resolution in writing, signed by all the members of the Management Committee for the time being entitled to receive notice of a meeting of the Management Committee, shall be as valid and effectual as if it had been passed at a meeting of the Management Committee duly convened and held. Any such resolution may consist of several documents in like form, each signed by one or more members of the Management Committee.

19) Annual General or General Meetings

The first general meeting of the Association shall be held at such time, not being less than one month nor more than three months after the incorporation of the Association, and at such place, as the Management Committee may determine.

20) Annual Meeting procedures

• a) The Annual General Meeting shall be held within three months of the close of the financial year.
• b) The business to be transacted at every Annual General Meeting shall be –
  • (1) the receiving of the Management Committee’s report and the statement of income and expenditure, assets and liabilities and mortgages, charges and securities affecting the property of the Association for the preceding financial year;
  • (2) the receiving of the auditor’s report upon the books and accounts for the preceding financial year;
  • (3) the election of the members of the Management Committee, as per Rule 11(3); and
  • (4) the appointment of an Auditor.

21) Special meetings

The Secretary shall convene a special general meeting –

• a) when directed to do so by the Management Committee; or
• b) on the requisition, in writing, signed by not less than one-third of the members presently on the Management Committee, or not less than the number of ordinary members of the Association which equals double the number of members presently on the Management Committee plus one (such requisition shall clearly state the reasons why such special general meeting is being convened, and the nature of the business to be transacted thereat); or

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 13

• c on being given notice, in writing, of an intention to appeal against a decision of the Management Committee to reject an application for membership or to terminate the membership of any person.

22) Quorum

• a) At any general meeting, the number of members required to constitute a quorum shall be double the number of members presently on the Management Committee plus one.
• b) No business shall be transacted at any general meeting unless a quorum of members is present at the time when the meeting proceeds to business
• c) If, within half an hour from the time appointed for the commencement of a general meeting, a quorum is not present, the meeting, if it was convened upon the requisition of members, shall lapse. In any other case it shall stand adjourned to the same day in the next week, at the same time and place, or to such other day and at such other time and place as the Management Committee may determine, and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the members present shall be a quorum.
• d) The Chairman may, with the consent of any meeting at which a quorum is present, (and shall, if so directed by the meeting), adjourn the meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. When a meeting is adjourned for thirty days or more, notice of the adjourned meeting shall be given as in the case of the original meeting. Save as aforesaid, it shall not necessary to give any notice of an adjournment, or of the business to be transacted at an adjourned meeting.

23) General Meeting notice

• a) The Secretary shall convene all general meetings of the Association by giving not less than fourteen days notice of any such meeting to the members of the Association.
• b) The manner by which such notice shall be given shall be determined by the Management Committee, PROVIDED that notice of any meeting convened for the purpose of hearing and determining the appeal of a member against the rejection or termination of his membership by the Management Committee shall be given in writing. Notice of a general meeting shall clearly state the nature of the business to be discussed thereat.

24). General Meeting matters

Unless otherwise provided by these Rules, at every general meeting –

• a) the President shall preside as Chairman, or if there is no President, or if he is not present within fifteen minutes after the time appointed for the holding of the meeting, or is unwilling to act, the Vice-President shall be Chairman, or if the Vice-President is not

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 14

present or is unwilling to act, then the members present shall elect one of their number to be Chairman of the meeting:

• b) the Chairman shall maintain order, and conduct the meeting in a proper and orderly manner;
• c) every question, matter or resolution shall be decided by a majority of votes of the members present;
• d) every financial member present shall be entitled to one vote, and in the case of an equality of votes the Chairman shall have a second or casting vote PROVIDED that no member shall be entitled to vote at any general meeting if his annual subscription is in arrears at the date of the meeting;
• e) voting shall be by show of hands or a division of members, unless not less than one fifth of the members present demand a ballot, in which event there shall be a secret ballot. The Chairman shall appoint two members to conduct the secret ballot in such a manner as he shall determine, and the result of the ballot as declared by the Chairman shall be deemed to be the resolution of the meeting at which the ballot was demanded;
• f) each member present in person is entitled to one, and only one, vote on any motion or resolution or nomination;
• g) a member may cast a vote on any motion or resolution or nomination, which has been published in a written notice, by proxy PROVIDED that the matter being decided at the time the proxy vote is counted, still stands in the original form in which it was published. Any carried amendment to an original motion shall, for the purposes of proxy votes, be deemed to be a new motion, and the proxy vote shall be null and void.
• h) the instrument containing a proxy shall be in writing, in the form prescribed in the Second Schedule to these Rules or a reasonable facsimile thereof, and shall clearly and unambiguously indicate the member’s intentions on the specific matter or matters to which it applies.
• i) the instrument containing a proxy shall be deposited in a sealed envelope with the Secretary prior to the commencement of the meeting at which it is to be effected.
• j) the Secretary shall cause full and accurate minutes of all questions, matters, resolutions, and other proceedings of every Management Committee meeting and general meeting to be recorded. Minutes of general meetings shall be open for inspection at all reasonable times by any financial member who previously applies to the Secretary for that inspection. For the purposes of ensuring the accuracy of the recording of such minutes, the minutes of every Management Committee meeting shall be signed by the Chairman of that meeting or the Chairman of the next Management Committee meeting, verifying

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 15

their accuracy. Similarly, the minutes of every general meeting shall be signed by the Chairman of that meeting, or the Chairman of the next succeeding general meeting, PROVIDED that the minutes of any Annual General Meeting may be signed by the Chairman of that meeting or the Chairman of the next succeeding general meeting or the Annual General Meeting.

25) By-laws

The Management Committee may from time to time make, amend or repeal by-laws, not inconsistent with these Rules, for the internal management of the Association, and any by-laws may be set aside by a general meeting of the members of the Association.

26) Alteration of Rules

Subject to the provisions of the Association Incorporation Act 1981, these Rules may be amended, rescinded or added to from time to time by a special resolution carried at any general meeting of the Association PROVIDED that no such amendment, rescission or addition shall be valid unless the same shall have been previously submitted to and approved by the Director-General, Office of Fair Trading, Brisbane.

27) Common Seal

The Management Committee shall provide for a Common Seal and for its safe custody. The Common Seal shall only be used by the authority of the Management Committee, and every instrument to which the seal is affixed shall be signed by a member of the Management Committee and shall be countersigned by the Secretary or by a second member of the Committee or by some other person appointed by the Committee for the purpose.

28) Funds and Accounts

• a) The funds of the Association shall be deposited in the name of the Association in such Bank or Permanent Building Society as the Management Committee may from time to time direct.
• b) Proper books and accounts shall be kept and maintained, in either manual or electronic form in the English language, showing correctly the financial affairs of the Association and the particulars usually shown in books of a like nature.
• c) All moneys shall be deposited as soon as practicable after receipt thereof.
• d) Signatories on cheques or in internet banking of the accounts shall be any two of the President, Secretary, Treasurer or other member authorised from time to time by the Management Committee.
• e) Cheques shall be crossed “not negotiable” except those in payment of wages, allowances or petty cash recoupments, which may be open.

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 16

• f) The Management Committee shall determine the amount of petty cash, which shall be kept on an imprest system.
• g) All expenditure shall be approved or ratified at a Management Committee meeting.
• h) As soon as practicable after the end of each financial year the Treasurer shall cause to be prepared a statement containing the particulars of –
  • (1) the income and expenditure for the financial year just ended; and
  • (2) the assets and liabilities and all mortgages, charges and securities affecting the property of the Association at the close of that year.
• i) All such statements shall be examined by the Auditor, who shall present his report upon such audit to the Secretary prior to the holding of the Annual General Meeting next following the financial year in respect of which audit was made.
• j) The income and property of the Association whencesoever derived shall be used and applied solely in promotion of its objects and in the exercise of its powers as set out therein, and no portion thereof shall be distributed, paid, or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to or amongst the members of the Association, PROVIDED THAT nothing herein contained shall prevent the payment in good faith of interest to any member in respect of moneys advanced by him to the Association or otherwise owing by the Association to him or of remuneration of any officers or servants of the Association or to any member of the Association or other person, in return for any services actually rendered to the Association, AND PROVIDED FURTHER that nothing herein shall be construed so as to prevent the payment or repayment to any member of out-of-pocket expenses, money lent, reasonable and proper charges for goods hired by the Association or reasonable and proper rent for premises demised or let to the Association.

11) Wide Bay Rhema Development Fund

• a) The Association will establish and maintain a public fund, named “Wide Bay Rhema Development Fund”, which will be used only for the depositing of donations which have obtained tax-deductibility by the listing of this fund on the Register of Cultural Organisations. These monies will be kept separate from the funds of the Association deposited in the General Account, and are to be used only to further the principal purpose of the Association (see Rule 2).
• b) This fund will be overseen by a sub-committee appointed by the Management Committee, the majority of whose members, by their tenure of some public office or their professional standing, have an underlying community responsibility, as distinct from obligations regarding the cultural objectives of the Association.

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 17

• c) No money in this fund will be distributed to members or office bearers of the Association, except as reimbursement of out-of-pocket expenses incurred on behalf of the Fund, or as proper remuneration for administrative services.
• d) The Association must notify the Department responsible for the administration of the Register of Cultural Organisations of any proposed amendments or alterations to provisions for the public fund, so it can assess the effect of any such amendments on the Fund’s continuing Deductible Gift Recipient status.
• e) Special receipts bearing the name “Wide Bay Rhema Development Fund” and the Association’s Australian Business Number (ABN) will be issued to donors, and will state that the receipt is for a donation to the Fund which is eligible for taxdeductibility under the provisions of the Income Tax Assessment Act 1997.
• f) If upon the winding up or dissolution of the Development Fund there remains after the discharge of all its debts and liabilities any property or funds, these shall not be paid to or distributed among the Association’s members or office bearers, but shall be given or transferred to some other fund, authority, or institution having objects similar to the objects of this Fund, whose rules prohibit the distribution of their income among their members by virtue of their listing on the Register of Cultural Organisations maintained under Subdivision 30-B, section 30-100 of the Income Tax Assessment Act 1997.

29) Documents

The Management Committee shall provide for the safe custody of books, documents and instruments of title and securities of the Association

30) Financial year

The financial year of the Association shall close on the thirtieth day of June in each year.

31) Dissolution of the Association

If the Association shall be wound up in accordance with the provisions of the Associations Incorporation Act 1981, and there remains, after satisfaction of all debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of the Association, but shall be given or transferred by those members and officers still remaining at that time, to some other institution having objects in conformity with this Association and whose constitution shall prohibit the distribution of the surplus of their own income and property among this Association’s members or their members, and whose funds have been initially allowed as a deduction under Section 78 (4) or (5) of the Income Tax Assessment Act 1936.

Wide Bay Christian Broadcasters Association Incorporated Rhema FM 105.1 Wide Bay

Rules of the Association October 2017

Page 18

WIDE BAY CHRISTIAN BROADCASTERS ASSOCIATION INC FIRST SCHEDULE TO THE RULES OF THE ASSOCIATION STATEMENT OF FAITH

WE BELIEVE:-

1. that the Holy Scriptures, as given by God and contained in the Old and New Testaments of the Holy Bible of the Christian Faith, are Divinely inspired, infallible (entirely trustworthy), and the supreme authority in all matters of faith and practice;
2. in one God, eternally existent in three persons – Father, Son, and Holy Spirit;
3. in our Lord Jesus Christ, God manifest in the flesh, in His virgin birth, His sinless life, His miracles, and His atoning death;
4. in the bodily resurrection of Jesus Christ from the dead, in His personal return, and the judgement of the world by Him;
5. that all have sinned, and are justly exposed to the judgement of God;
6. that redemption from guilt, penalty, and power of sin is possible only through death, shed blood, and resurrection of Jesus Christ;
7. in the necessity of the work of the Holy Spirit to make the death of Christ effective to the individual sinner, granting him repentance towards God and faith in our Lord Jesus Christ, enabling the believer to live a holy life, and to witness and work for Him;
8. in the resurrection of the body, the eternal blessedness of the righteous, and the eternal punishment of the wicked;
9. that every believer is baptised into the body of Christ by the Holy Spirit, and thus being members of one another are responsible for keeping the unity of the Spirit in the bond of peace, loving one another with a pure heart fervently.